New Year's Eve Party Planner
Organize every part of a New Year's Eve celebration in one clean board, from guest invites to budgets and midnight activities.
How this board performs
Help hosts plan memorable New Year's Eve events with a clear, lane-based checklist for guests, food, decor, schedule, and supplies.
Five focused lanes cover invitations, menus, theme ideas, the night-of timeline, and budget tracking so nothing slips through the cracks.
Board structure
Guest List
Capture invitees, RSVPs, seating plans, and any special notes for each guest.
- •Invite list & RSVPs
- •Seating or group plans
- •Dietary notes & preferences
- Add a column for arrivals or rideshares if needed.
Food & Drinks
Plan the menu, grocery list, and any catering or recipe details for the night.
- •Main dishes & sides
- •Snacks, desserts, and sweets
- •Drink menu & supplies
- Drop in a checklist for shopping or delivery reminders.
Decorations & Theme
Collect inspiration for colors, lighting, table settings, and party ambiance.
- •Theme and color palette
- •Decorations & props
- •Music or mood ideas
- Include links or references for inspiration boards.
Schedule / Activities
Outline the evening flow from arrivals to countdown games and midnight moments.
- •Arrival + welcome plan
- •Games or activities
- •Midnight countdown plan
- Time-box the main segments to keep the night moving.
Budget & Supplies
Track spending, rentals, and any last-minute essentials.
- •Budget targets
- •Supplies + rentals
- •Last-minute checklist
- Add totals or a running cost estimate for quick updates.
Facilitator notes
- Review the board weekly leading up to the event to close open tasks.
- Keep a short list of last-minute tasks in the budget lane for day-of prep.
- Use the schedule lane during the party to keep the flow on track.
Visual flow & branding
Five vertical lanes with color-coded sticky notes make each planning category distinct.
A centered title and clean spacing keep the layout focused and easy to scan.
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